MINUTES – TOWN OF BRILLION
May 8, 2018
Meeting called to order at 7:00 pm. Wayne Maile, Kevin Fischer, Levi Gibler, Sharon Ott, Karen Jannette and Darryl Parkin attending.
Guests: Carl Weber, Richard Jankowski, Dale Behnke, Cheri and Vince Hieptas, Nancy Schley.
Affidavit of Posting signed by chairman and clerk.
MSC by Gibler/Fischer to approve April meeting minutes.
A resident living in the Forest Junction subdivision asked the board if there was anywhere she was able to get rid of her yard waste. She said it is difficult to burn the yard waste in the subdivision because the smoke goes into too many houses. She mentioned that the Village of Potter has an agreement with the City of Brillion to drop off their yard waste at the City’s disposal site. Clerk will contact the City of Brillion and see if there is an option, and what the cost would be to put some type of arrangement in place for the town residents to bring their yard waste to the City of Brillion’s site.
Also discussed by board members was the possibility of a bi-monthly recycling pickup for the town. Clerk will contact Advanced Disposal and get a quote on what it would cost to go from monthly, to twice a month pick up for recycling.
MSC by Gibler/Fischer to approve Treasurer’s Report.
Bids reviewed for maintenance on various roads in the town. MSC by Fischer/Gibler to accept Scott Construction’s bid for asphaltic chip surfacing for all projects listed in the bid except for the shop yard entry. Clerk will send letters to town residents before project starts on their road to let them know that work will be done. The funds for the municipal building parking lot project will come from the Building Maintenance Budget, not Road Budget. Scott Construction will use small stones on municipal building parking lot and come back a few years later and put black slag over it.
Dale Behnke from Rural Mutual Insurance went over the town’s insurance policy with the board. Dale suggested that Darryl go through all the equipment and tools and put “reality amounts” on them. This should also be done by the fire department as well. Dale will change the policy to “Automatic Increase” so the policy does not fall behind in its coverage. Dale also explained to the board that he was notified that the workers compensation policy for the fire depart will now go through the Wisconsin Insurance Pool. Dale needed written permission to submit an application to put Forest Junction Fire Department into the Wisconsin Insurance Pool. Clerk will send email to Dale to do so. The fire department’s liability insurance will continue to stay with Rural Mutual Insurance. MSC Fischer/Gibler to submit an email to Rural Mutual Insurance stating that the fire department will continue their liability coverage with Rural Mutual Insurance and will go into the Wisconsin Insurance Pool for their worker’s compensation policy.
City of Brillion City Council will hold a public hearing on May 29, 2018 at 6:45 pm to hear testimony for or against the annexation request from the Town of Brillion for a portion of Center Road. Board will need to review our road agreement with the City of Brillion once the annexation is complete.
MSC Fischer/Gibler to approve Class “B” Temporary Wine/Alcohol License and Operator Licenses for Forest Junction Fire Department picnic.
Clerk received 2 complaints regarding a garbage situation on a 4-unit rental located on Main Street in Forest Junction. One of the neighbors sent pictures showing the garbage bags stacked on top, and on the side of the garbage carts. There is also a problem with the tenants not taking the carts out to the curb on pick up day. Pictures show 3 trash carts and 1 recycling cart for the 4-unit rental. Clerk will send letter to owner of rental. Remind owner that each unit must have a trash and recycling cart, include trash/recycling schedule with letter as well. Explain complaints say that cats are getting in garbage, the garbage is blowing into the ditches and on the trails and the smell is getting strong.
Reviewed bids for new pickup truck. Motion made by Gibler and seconded by Fischer to accept quote from Horn Ford Brillion for a 2019 F350 in the amount of $30,219 after all discounts applied. Additional charges will be added to that for an aluminum flat bed and clearance lights. Truck will be ready for September delivery.
No updates on W1872 Conservation Road Rental from Inspector Birschbach.
Installation of street lighting on Wildflower Lane discussed, quotes reviewed. Will be placed on June agenda for approval. Discussion on installation of street lighting on Tiffany and Randolph Street discussed. Darryl will get a quote from WPS on installation costs for pole on corner of Tiffany and Randolph.
Clerk’s Report – Special Election for State Senator, District 1 will be held on June 12th which is the same day as our board meeting. Board meeting will be moved to Wednesday June 13 at 7:00 pm.
Resident contacted clerk requesting large item pickup. Board decided it was not cost efficient. Clerk will continue to keep list of residents requesting pickup.
Asset Development, owners of the Forest Junction Mobile Home Park, has begun a new bill payment system through a company called AvidXchange, Inc.
Chair’s Report – The town has been awarded TRIP D funds for paving work on Bastian Road. The total cost of the project is $419,600 and the WI State Department of Transportation will reimburse the town 50% to a limit of $209,201.64.
Road Supervisor’s Report – Windows in the town hall will be getting replaced. Going with granite sills.
MSC by Fischer/Gibler to approve vouchers 8903-8942.
MSC by Fischer/Gibler to adjourn the meeting @ 9:50pm.
Karen Jannette, Clerk